SmartShell FAQ

We’ve anticipated some of your questions below. Click to see the answer. If you have other questions, please contact us using the form below.

GENERAL

SmartShell is automation software used to significantly simplify the process of responding to patent examiners.

SmartShell assists you in generating Office action response shells. It increases your efficiency in creating shells so you can move on to other work. In a side-by-side comparison, veteran paralegals using SmartShell were able to create patent shells five times faster than with traditional, manual entry methods.

SmartShell Account Request

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SmartShell is offered as a monthly subscription based on your volume. Contact us to discuss your expected volume and contract options.

SmartShell uses predictive analytics, Natural Language Processing (NLP), and other automation and artificial intelligence technology. Users enter the patent application number, and SmartShell goes to work, intelligently scanning and extracting data from the patent examiner’s response, highlighting the examiner’s issues, rolling over and cleaning the previous claims, and creating a custom response shell from a bank of selectable templates in Word format.

Email support@turbopatent.com. We appreciate your feedback!

TurboPatent does not store anything processed through SmartShell, nor do we store any of the results. Anything processed on servers is ephemeral.  Information is encrypted in transit, processed, and the data is delivered back to the browser where the results are displayed.

TEMPLATE CUSTOMIZATION

Yes! Contact us to request a customized template.

No problem. We can customize any number of templates for you, and your users will just choose which one to use for each project as the final step in the SmartShell process. Depending on your pricing plan, there may be additional one-time setup charges for extra templates.

Contact us to request a customized template. Once you provide samples of your template and some completed shells using that template, we’ll do a one-time approval and installation process and then your customized template will be available for all users in your organization.

Contact us to request any further customization for your templates.

OFFICE ACTION IMPORT

You can begin the process by entering only the application number of a published application! In some cases, you may need to upload a PDF of the Office Action. If you want the shell to include claims, then you must provide the previously filed claims as well.

You will need to provide the OA PDF for any unpublished applications. As long as the application is published, you can try entering the application number. SmartShell will then ask you to confirm the date of the most recent OA that appears in our database. If the OA is too recent and does not appear in our database, then you can either wait a day or two and try again, or upload the OA PDF.

That would require your Private PAIR certificate and credentials. Currently, SmartShell does not support that. We are looking to add that feature in the future.

Currently, SmartShell can handle Non-Final, Final, and Restriction Requirement Office actions.

BIBLIOGRAPHIC EXTRACTION

Yes. On the Bibliographic Information screen, all fields are editable. Please confirm that the data is correct and appears in the format you’d like, before continuing to the next screen.

SmartShell retrieves information from Public PAIR in order to fill in the bibliographic data fields. For unpublished applications, SmartShell instead uses only the data it can get from OCRing the Office Action itself, but you will need to fill in the remaining data yourself.

SSP is the Shortened Statutory Period for response. It will default to 3 months, as stated on the Office Action itself. If you want your client letter to indicate an earlier due date, you can change the SSP date to one or two months instead.

ISSUES IDENTIFICATION

SmartShell uses Natural Language Processing (NLP), and other automation and artificial intelligence technology to identify the issues statements in an Office action.

You can add an issue statement by clicking the orange “Add New Issue” button, selecting the issue text, and then indicating what type of issue it is.

Click the red gear to the right of the statement. You’ll then have the option to modify or remove the issue statement.

Click the red gear to the right of the statement, then click “Modify issue”. Use your cursor to select the text you want included in the issue statement, then choose the issue type from the dropdown list. Click “Apply” to save your changes to the issue statement.

CLAIM ROLL-OVER AND CLEAN-UP

SmartShell extracts the claims from the document you provide, rolls over the status indicators, cleans up any markup, and inserts the cleaned up claims into the shell document with the formatting specified in the template.

SmartShell requires a .docx Word document containing the most recently filed claims. This can be the original specification document (as long as the claims are included), or the entire previously filed amendment or Office Action response; SmartShell will find and extract the listing of claims. You do NOT need to clean up any claims markup first!

If you don’t already have a Word (.docx) file, then…
(a) If you have a .doc or .rtf file, you can simply save it as a .docx. SmartShell should then accept the file.
(b) SmartShell can OCR a PDF of the claims for you, using advanced patent-specific OCR technology. If the application is published, then SmartShell can retrieve the claims from public PAIR and OCR them for you. Otherwise, you can retrieve the claims PDF yourself from private PAIR, then drop it into the OCR tool. Note that no OCR technology is perfect, and we highly recommend a thorough review of the OCR result before you continue the process by dropping that .docx file into SmartShell.

SmartShell does not currently handle chemical formulas or other images. You will need to paste these images back into the final shell document.

Support Request

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Rowan TELS Corp. | 105 S Main St. – Ste 240 | Seattle, WA 98104, United States
Phone: 206-681-9321 | Email: info@rowantels.com

© Copyright 2013-2020 Rowan TELS Corp. While we are not a law firm, we engage with a law firm to assist with supervised drafting on a project basis. The law firm can then file the drafted application or, if you prefer, you can file the drafted application yourself or with the assistance of another counsel of your choice.